Regardless of whether you’re a people manager, owner or manager of facilities, it’s important to know how to keep an office running. If the workplace isn’t an efficient, professional environment then employees will not be as productive as they can be.
What’s so hard about running an office you may wonder? Well it’s not just about cleaning and repairing; it’s also about making sure that the layout is streamlined and that the environment is both performance-oriented and healthy for your employees.
If you’re looking ways to manage an office space better, then you’ve come to the right place. Here are some tips to help you get started:
Clutter is one of the biggest performance killers in an office. It keeps people from thinking clearly and finding what they need fast. It’s also quite unpleasant to look at and doesn’t give the impression of professionalism at all. Therefore, it’s highly recommended that you enforce policies to keep all work areas free from clutters.
You could send out memos to all of the employees or hold training sessions on organization. Better yet, if you could find a way to incentivize cleanliness, it can really go a long way towards reducing clutter.
Reduce Energy Wastage
Everyday offices all over the country use enormous amounts of power. Often it is way more power than is required and therefore managing it can allow you to drastically cut down on company expenses. Furthermore, it’s great for the environment as well.
How can you reduce energy wastages?
For starters, you could promote eco-friendly behaviour among your staff. Even little things like using recyclable paper towels instead of the hand dryer or making sure to turn off the computer at the end of the day can result in lots of energy saved each month.
If you really want to take energy-savings to the next level, we strongly recommend hiring onsite support services for energy management. Such agencies can help you figure out what measures you can take to cut down energy usage while still maintaining productivity at the optimum level.
Communicate Your Expectations
If you have an end-goal or vision as to how the office should run, you should make sure to communicate this to your employees. Not only does this keep employees in the loop, this provides you with an opportunity to gain some ideas on how to achieve this goal. Your employees might have creative suggestions on how hurdles can be overcome.
The better your employees are aware of your vision, the easier it is to get them to align their behavior towards achieving it. A good way to promote this goal is to embed it into as many things as you can: memos, meetings, a banner installed on a wall…etc.
Listen to Concerns
If there’s something wrong with how the office space is managed, then your employees will most likely bring it up with you. Listen to these concerns carefully and don’t just dismiss them outright. Even simple complaints could be indicative of a bigger problem if you have the wit to see it.
And there you have it – 4 tips for maintaining an office space!